Administration & Corporate

Description

Whilst a previous financial role is not essential, the post-holder must be competent in managing databases, excel spreadsheets and use financial invoicing systems to ensure accurate and timely payments. Training and support will be provided. 

We are looking for someone with experienced administrative skills to support the research delivery teams and liaise with external organisations. Effective written and interpersonal communication is essential due to the nature of the role.

We are a well established research team offering a friendly and supportive work environment with access to relevant learning and training opportunities to support your development.

Description

You will work as part of a dynamic team supporting the delivery of effective cancer services across the SWAG Cancer Alliance. 

The role provides leadership to the SWAG Cancer Alliance for Patient & Public Engagement and inequalities programmes.

You will ensure meaningful engagement with patients, the public and partners including addressing areas of inequalities to improve the quality and experience for cancer patients across the SWAG footprint.

This includes:

·       Develop and implement an agreed SWAG Cancer Alliance engagement and inequalities strategy including activity and communication plans in partnership with all stakeholders.

·       Lead and coordinate the alliances approach to inequalities working with all programmes and systems to develop an alliance strategy.

·       Developing, co-ordinate and support the SWAG Patient & Public Forum.

·       Lead and develop a plan to support the recruitment of patients and the public and ensure representation from underrepresented groups (BAME, Seldom Heard and marginalised groups and those with disabilities).

This is a Macmillan funded role and as such you will work in collaboration with Macmillan Cancer Support ensuring regular reports/review are provided. The postholder will act as an ambassador for both Macmillan Cancer Support and the SWAG Cancer Alliance. 

We are looking for someone who has extensive experience of working in a patient engagement and/or inequalities administrative or clinical role.

Description

The successful candidate will possess excellent keyboard (audio & copy) and organisational skills as well as close attention to detail supporting the Dietetics clinical team.   To work well as part of a team whilst being able to use their own initiative to provide administrative support to the Nutrition and Dietetics clinical teams (both inpatient and outpatients) to ensure an effective high-qualty administrative service is provided.

Previous experience of working with Microsoft Excel, Word, and Outlook is a must, CareFlow experience will be an advantage although training will be provided. 

Description

Main roles and responsibilities is essentially supporting the AHP team consisting of Physiotherapists, Dietitians, Speech and Language Therapist and Occupational Therapists administratively in a patient flow coordinator capacity arranging and booking outpatient appointments.   The appointment will provide exercise interventions at the pre-op / post op stage of the patient’s pathway. 

Description

About you

This role would suit an individual that:

·       is able to manage highly complex contract negotiations in a complex and contentious environment

·       has the ability to identify and manage contractual risk

·       has a strong understanding of the NHS governance, commissioning and contracting, including legislation, NHS    guidance and business rules

·       the ability to analyse highly complex problems and devise solutions on a range of commissioning issues with innovation and imagination

·       is interested in the commissioning of new and existing services

·       a strong leader able to communicate well and has the resilience to adapt quickly to changing priorities and demands from internal and external stakeholders and the wider health economy.

Description

The post holder must have extremely good computer and communication skills, as well as being a team player and have an ability to use their own initiative. Being a busy department, the ability to work under pressure and  prioritise changing workloads is absolutely essential for this role.

Previous secretarial/administrative experience is essential and experience in a Medical Secretary role with knowledge of medical terminology would be an advantage.

A full list of duties can be found in the attached Job Description.

Description

Knowledge

• Working knowledge of Microsoft office ie outlook, excel, and word and its application in general administrative environments.
• Working knowledge of web based computer applications eg internet searching, online form filling, intranet use.
• Good numeracy and literacy skills
• Knowledge of NHS policies and procedures

Education/Training/Qualifications

·         Educated to NVQ Level 2/3 in Call Centre Operations and/or Business administration or is willing to work towards it

·         Has gained experience (typically two years) in a customer service role, preferably within an NHS environment

·         Has obtained a general IT training qualification, such as CLAIT or ECDL (or equivalent) or is willing to work towards it

Experience

• Experience of providing general administration support to a large workforce
• Experience in following set administrative procedures and processes
• Experience in working in a busy team environment
• Experience in using Microsoft office in an administrative environment
• Experience in using web based applications in an administrative environment
• Experience in meeting deadlines

·         Proven knowledge of major switchboard services, preferably within an acute hospital environment is an advantage

Description

This role is vital in supporting the variety of research teams across the research & development department and will require the post holder to work flexible with all teams to provide administration support. It is a fixed term full time (37.5 hours) post for 12 months. Extension of the post cannot be guaranteed.

The post is suitable for someone who is flexible to work with a variety of different teams, self-motivated, extremely organised and efficient with good communication and IT skills to include Microsoft packages.

Please note, this job requires the post holder to be on-site for the role

Description

The Senior Patient Pathway Secretary is responsible for overseeing the Imaging aspects of the patient pathway, for Imaging procedures as well as providing secretarial support.

The key tasks involve managing day case and diagnostic waiting lists for Consultant Radiologists/Registrars performing day case and diagnostic examinations at North Bristol NHS Trust, in accordance with Government Access Targets and Trust’s Patient Access Policy. Work with Consultant Radiologists and Modality Leads within department to resolve capacity issues, escalating any shortfalls to the Support Manager, Business Manager and Imaging Services Manager if required. Provide a high level of administration/secretarial support to consultants and senior managers.

Ensure efficient and effective use of available resources working in close liaison with colleagues, staff in other departments, GPs, patients and the general public.

Exercise initiative, independent judgment and decision making with situations arising ensuring an effective, high quality service. 

The role requires good problem solving skills and the ability to prioritise work load.

Ensure that data is of a good quality by checking patient’s demographics are correct in Lorenzo PAS (Patient Administration System) and CRIS (Computerised Radiology Information System) to ensure everything is in place to generate the appropriate income

Description

·         Relevant Qualification in Horticulture, including land preparation, plant

identification and maintenance. Identification of and treatment of Pests and Diseases.  (City and Guilds / NVQ Level 111)

·         Certificate of competence in the Application of Pesticides using Handheld Equipment – National Proficiency Test Council (NPTC Level 2)

·         Certificate of competence in Brush cutting operations NPTC level 2 or within18 months.

·         In depth, demonstrable knowledge of and experience in Grounds and Gardens (including landscape & horticultural) Maintenance and effective supervision, monitoring and delivery of such.

·         Experience in using email and Microsoft Office suite of programmes, including PDA’s

·         To act independently using ones own initiative and experience.

.

·         Ability to prioritise and organise own workload and the work of staff and contractors.

·         Experience / awareness of requirements of risk assessment and risk management. The Trust requires all Team Leaders to have completed the IOSH Managing Safely course, if not undertaken already, training will be provided.

·         Evidence of both good interpersonal skills and working harmoniously within a team environment

·         Practical experience of at least 5 years in grounds and gardens maintenance.

• The post holder will be required to hold a Full driving License to use Trust vehicles and ride on machinery, as and when requested

Description

The post holder must have extremely good computer and communication skills, as well as being a team player and have an ability to use their own initiative. Being an extremely busy department, the ability to work under pressure and be able to prioritise changing workloads is absolutely essential for this role.

Previous secretarial/administrative  experience is essential and experience in a Medical Secretary role with knowledge of medical terminology would be an advantage.

Description

The post holder must have extremely good computer and communication skills, as well as being a team player and have an ability to use their own initiative. Being an extremely busy department, the ability to work under pressure and be able to prioritise changing workloads is absolutely essential for this role.

Previous medical secretarial experience is not essential and experience in a Medical Secretary role with knowledge of medical terminology would be an advantage.

Audio typing experience is essential for this role as well as advanced knowledge/previous use of MS Office.

Description

The post holder must have extremely good computer and communication skills, as well as being a team player and have an ability to use their own initiative. Being an extremely busy department, the ability to work under pressure and be able to prioritise changing workloads is absolutely essential for this role.

Previous medical secretarial experience is not essential and experience in a Medical Secretary role with knowledge of medical terminology would be an advantage.

Audio typing experience is essential for this role as well as advanced knowledge/previous use of MS Office.

Description

Knowledge

• A comprehensive knowledge of a large-scale catering operation, materials and equipment.

• To have a good understanding of the hospital environment and its working arrangements.

• To have a good understanding of commercial concepts to bring innovation to retail offers.

• Ability to work with management and supervisory staff to own the business and make recommendations for service improvements and have confidence to take these ideas forward.

• To be an experienced supervisor and have excellent leadership and team building skills.

• To have good communication, negotiating skills.

• To be self-motivated to set and achieve objectives with ability to manage own time effectively and efficiently.

• To have the necessary organisational and analytical skills to draw up and adapt rotas and organise optimum cover arrangements.

• Sound numerical and basic IT skills.

• Qualified to 706, 1, 2, 3 City & Guilds or NVQ 3- and 3-years’ relevant experience as a supervisor.

• Craft Training Qualification or relevant experience of mentoring and training.

• NEBSS Supervisor Certificate or equivalent experience.

• Basic Health & Safety qualification, Intermediate Food Hygiene Certificate.

Description

The ideal candidate would be flexible, confident and have great communication skills.  They should be able to use / be willing to train to use the hospital's patient administration systems. 

Good customer service skills are a must, as well as being empathetic towards the patients  and visitors in the hospital.

We are looking for someone with drive and enthusiasm to join our friendly and supportive team.

The successful candidate will join a supportive and encouraging leadership style with focus to assist our team across Centralised Outpatients to achieve North Bristol Trust targets and provide exceptional healthcare, personally delivered.

You should be willing to undertake further personal development as needed to fulfil the role to your full potential.

Description

The post holder to evidence - 
•    Previous experience in Fire Safety
•    Previous experience of teaching and training 
•    At least 2 years’ experience in a relevant role
•    Ability to learn new systems and processes and conduct effective training sessions
•    Ability to use own initiative and prioritise own workload and diary to plan tasks, and prioritise work and training 
•    Knowledge of NHS England FIRECODE Healthcare Fire Safety, the Regulatory Reform (Fire Safety) Order 2005 and relevant Fire Safety legislation
•    Evidence of a good standard of literacy/English language skills 
•    Demonstrate confidence in communicating/presenting to groups/teams 
•    Understanding of Hazards in Healthcare e.g., medical gases 
•    Fire risk management experience 
•    Fire Safety qualification (NEBOSH Fire Safety certificate or equivalent) 
•    Certificate in Training Practice or extensive experience of preparing and delivering training
•    Membership of the National association of Healthcare Fire Officers or other body
•    Experience in liaising with the Fire Authorities
•    An understanding of the relevant legislation and statutory requirements
•    Good Presentation and communications skills
•    Good interpersonal skills
•    A commitment to Fire Safety

Description

You will lead and deliver complex technical work across workforce planning and business information (BI) and analytics, managing the relationship between these areas of work and taking overall responsibility for driving up workforce data literacy in the Trust and wider system.

You will remain closely connected with our wide range of stakeholders to ensure the outputs of the team meet their ongoing and changing needs, providing stability and expert guidance where there is often uncertainty. You will lead the design and take overall ownership of all workforce planning and information policies, guidance, and tools in the Trust and on the use and application of any external best practice, guidance, and tools, leading on all associated training and implementation.

You will have complete ownership of workforce planning and workforce design modelling from establishment reviews and annual operational planning to strategic long-term workforce planning, working with a wide range of clinical, operational, and corporate stakeholders from across the Trust, system and nationally to ensure plans are complete, aligned and in line with best practice and national requirements.

Description

•    The post holder must be competent to provide guidance to all NBT staff on Fire Safety matters throughout the organisation. 
•    The post holder must have a complete understanding of relevant legislation and statutory requirements.
•    The post holder to hold Fire Prevention/Safety qualifications
•    The post holder to hold Fire Risk Assessor qualification
•    The post holder to have good Presentation and communications skills
•    The post holder to have good interpersonal skills
•    The post holder to have a commitment to Fire Safety
•    The post holder to have excellent Knowledge and understanding of HTM Firecode
•    The post holder to have at least 3 years’ experience in Fire Safety or equivalent
•    The post holder to have specialist knowledge of a range of Fire Safety procedures and policies
•    The post holder to be able to deliver Staff training
•    The post holder to have good organisational skills
•    The post holder to be good at problem solving 
•    The post holder to remain up to date in all aspects of Fire Safety legislation

Description

This role will provide professional leadership to lead a senior team of People Business Partners in developing and delivering a portfolio of strategic business solutions to deliver the Trust’s overall strategy and workforce plans. 

The role will also have oversight of workforce initiatives that align with our organisation's evolving needs and the broader healthcare landscape, and directly managing the Workforce Programme Manager with overall responsibility for delivery of workforce programmes i.e., new services, redesign of teams, changes to working practices.

Description

The Director will be responsible for leading the Bristol & Weston NHS Purchasing Consortium to ensure that it operates within public sector policy, the NHS legal framework and an internal operating budget of c£2.7 million to successfully achieve its objectives. This shall include the delivery of demonstrable and incremental cash releasing savings, which will form part of the cost improvement plans of the member organisations. The key purposes of the role are:

 Professional leadership of the procurement team with a strategy and business plan that is aligned to the future operating model for NHS Procurement.

 Build and maintain a resilient and sustainable ‘GO TO’ procurement service that is fit for purpose, innovative, embraces the values, behaviours and ethos of member organisations and which is viewed as a strategic priority, recognising good procurement practice as a business imperative.

 Produce and lead the non-pay procurement programmes for member organisations, to achieve annual cost improvement targets through real and sustainable cash releasing savings.

 Produce effective sourcing, supply chain and procurement strategies aligned to the Business Plans of member organisations. These will be environmentally responsible, focused on sustainable procurement that is compliant with the principles of ‘Fair and Equitable Trading and our Public Sector equality duty.

Description

• Responsible for managing the homecare team’s workload dictated by service needs, prioritising work according to clinical need and service requirements, and ensuring the day-to-day operation of the pharmacy homecare team is carried out within expected key performance indicators
• Responsible for overseeing the financial statements of the homecare providers, liaising with the relevant disputes teams to resolve invoicing queries, and ensuring invoices are paid in a timely manner to ensure efficient flow of invoicing
• Carry out quarterly performance review meetings with suppliers, including minute taking and management of action logs
• Maintain the correct CMU contract information on the pharmacy computer system and ensure this information is communicated correctly to the homecare providers in a timely manner.
• Developing training programmes for new homecare staff and rotational staff, responsible for training and developing new homecare staff and rotational staff including competency assessment and sign off
• Participates in the induction programme for all appropriate new staff to ensure they are aware of essential Homecare procedures
• To investigate patient or staff led complaints involving or relating to homecare services, taking appropriate action, developing, and implementing necessary changes in practice to ensure improvement

Description

• You will:

  ·         work as part of a team with children aged 0-5 years providing high quality, stimulating childcare

  ·         ensure the quality of care is of the highest level, providing a safe, caring, happy and stimulating environment

  ·         take an active role in settling a new child in, liaising with parents and keeping up to date records of learning and development

  ·         establish and maintain relationships within the staffing team, with parents and with all children

  ·         have the imagination and enthusiasm to plan and evaluate activities for children

  ·         use strong communication skills essential for team work and building relationships with the children under your care

  ·         have effective writing skills, enabling completion of children’s written assessments and other related and non-related paperwork

Description